Consortium Program Officer

ROLE PURPOSE:

The Consortium Program Officer will assist the Chief of Party in coordinating INMA’A work. The post holder will handle information management related tasks and support the Chief of Party in the analysis, monitoring and reporting of operational activities.

 

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight).

 

SCOPE OF ROLE:

Reports to: Chief of Party

 

KEY AREAS OF ACCOUNTABILITY:

Information Management

  • In coordination with SCI information management team, develop, support, maintain and strengthen Information Management systems, data usage, and general digitalization capabilities.

  • Support Information Management planning and activities, and support Information Management capacity building.

  • Consolidates and validate the collected data by IM INMA’A partners.

  • Handle INMA’A database specific tasks such as creating queries, procedures, and functions to support application development.

  • Ensures program teams are using tested and standardized data collection tools.

  • Support INMAA staff in the data collection; using Save the Children's applications to collect and analyze data.

  • In collaboration with MEAL IM Specialist and Senior MEAL Coordinator, support review of data collection methodology and revision of existing tools or development of new tools.

  • Lead on roll out of Standard Operating Procedures (SOPs) for Information Management systems.

  • Create regular backups of internal databases.

  • Support mobile data collection designs, and utilization.

  • Create geographical maps to analyze and visualize project implementation across areas and sites.

Reporting

  • Support Senior MEAL coordinator in IPTT consolidation and project targets updates.

  • Assist with periodic reports: monthly/quarterly, or as required.

  • Conduct data quality checks and ensure the reliability and cleanliness of the data.

  • Code questionnaires into digital data collection tools.

  • Support Senior MEAL coordinator in lessons learnt compilation. 

Technical follow up

  • Follow up with INMA’A technical leads on tools and standard operational procedures development.

  • Support chief of Party in capacity building planning, implementation and reporting.

  • Support in responding periodic donor and internal requests for additional information on project activities.

  • Update consortium contact lists.

  • Access sub-award tracking system and make sure partners reports are uploaded; revise monthly reports and share feedback.

  • Raise Consortium related procurement requests.

Documentation

  • Make sure that operational OneDrive is always up to date and that partners are informed about the updates.

  • Manage OneDrive for all supporting documents needed for the project.

  • Prepare and share minutes of the meetings.

  • Prepare information as required for visitors.

  • Take part in internal and external meetings as needed.  

General

  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

  • Perform other responsibilities as agreed with line management.

 

QUALIFICATIONS:

  • Bachelor degree in Social Work, International Development, International Relations or related field.

  • Fluency in English and Arabic.

 

EXPERIENCE AND SKILLS:

Essential

  • At least two years of prior professional experience in a similar post, preferably with an international organization.

  • Proven excellent English drafting and editing skills.

  • Experience in designing and implementing information management and performance measurement frameworks.

  • Experience in digital tools development using XLS coding (ODK, KOBO, Survey123, ArcGIS…).

  • Experience in using SharePoint.

  • Computer proficiency, particularly with Microsoft Excel and Word, and ability to use computer programs to collect, document and share assessment and monitoring result.

  • Ability to write weekly and monthly reports.

  • Ability to maintain consistent high standards of professional behaviour and achievement when working independently and as part of a team.

  • Experience in an international and local NGOs (especially during the emergency phase).

  • Able to manage stress and pressure under tight deadlines.

  • Interpersonal and Organizational skill.

  • Analytical and Problem Solving skills.

  • Detail-oriented.

Desirable

  • Experience in programming for large scale humanitarian emergencies.

  • Excellent contact and diplomacy to manage relationship in tensed situation.

  • Experience in the social/humanitarian field.

  • Ability to take initiative where appropriate to deal with difficulties encountered in daily work.

  • Ability to adapt or change priorities according to the changing situation within a mission or the organisation itself.

 

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures

Date advertised: 10 Jan 2022

Closing date: 22 Jan 2022 - 23:59 EET

Location: Beirut, Lebanon

Department: Programme Operations

Type: Fixed-term contract

Schedule: Full-time

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